Data protection policy (the Policy) of the Interdisciplinary Competence – Berlin Social Science Center (IDC WZB) eLearning platform (the Platform)
IDC WZB is committed to protecting confidentiality, professional secrecy, and security. Likewise, IDC WZB assumes the commitment to guarantee the User privacy at all times and not to collect unnecessary information.
For the sake of transparency, the Policy describes how IDC WZB collects, uses, and shares data, and what choices the User has with respect to the User’s data when browsing the Platform. The Policy also describes the potential consequences of exercising these rights. The Policy is applicable to the entire contents and solely to the Platform for use via the Internet (Software-as-a-Service).
For the purpose of the Policy, the User is deemed to be the one using the Platform for the User’s own behalf and the User’s own needs or the one designated to use the Platform on behalf of the organization to which the User belongs.
If the User, or the User’s organization, does not accept the terms of the Policy, then the User is required not to access, browse, or use the Platform. In no event shall IDC WZB be liable for any consequences borne by a User or a User’s organization of a User's refusal to use the Platform.
IDC WZB shall not be liable for access, browsing or use of the platform by any person not authorized by IDC WZB or one of its contractual partners.
Type of data collected and method of collection
Among the types of data related to a identified or identifiable living individual that the Platform collects, by itself or through third parties or through prior collection, there are email address, first name, last name, IP address, usage data and company name that can be related to an identified or identifiable living individual (hereinafter together Personal Data).
Complete details on each type of Personal Data collected are provided in the dedicated sections of the Policy or by specific explanation texts displayed prior to the data collection.
In order to use certain functionalities of the Platform, the User, or the User’s organization on the User’s behalf, has transmitted to IDC WZB the User full name and professional email address. Under no circumstances shall IDC WZB be held liable for the lack of the User's consent to the transmission of such data.
As the case may be, Users are responsible for any third-party personal data obtained, published, or shared through the Platform and confirms that the User has the third party's consent to provide such data.
Legal basis of processing
IDC WZB shall process Personal Data relating to Users if one of the following applies
- The consent of the User, or the User’s organization on the User’s behalf, has been given for one or more specific purposes. The consent can be withdrawn at any time with effect for the future, e.g. by sending an e-mail to email@example.com. Processing operations that took place before the withdrawal are not affected and remain lawful.
- Provision of Data is necessary for the performance of a contract/agreement/understanding with the User, User’s organization and/or for any pre- contractual obligations thereof.
- Processing is necessary for compliance with a legal obligation to which IDC WZB is subject.
- Processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in IDC WZB.
Methods of processing
IDC WZB takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Personal Data.
The Personal Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to IDC WZB, in some cases, the Personal Data may be accessible to certain types of persons in charge, involved with the operation of the Platform (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as data processors by IDC WZB.
The purposes of processing in general
The Personal Data is collected to allow IDC WZB to provide its service, comply with its legal obligations, respond to enforcement requests, protect its rights and interests (or those of its Users or third parties), detect any malicious or fraudulent activity.
The User's full name is used for the purpose of ensuring that this is a User authorized to access the Platform.
The email provided will be used for ensuring secure access to and use of the Platform, as well as the recoverability of the User credentials.
The User's Personal Data may be used for legal purposes by IDC WZB in court or in the stages leading to possible legal action arising from improper use of this Website or the related services.
The User acknowledges that IDC WZB may be required to reveal personal data upon request of public authorities.
System logs and maintenance
For operation and maintenance purposes, the Platform and any third-party services may collect files that record interaction with the Platform (system logs) or use other Personal Data for this purpose.
Interaction with external services
The platform may use third party and external services, that might still collect web traffic data for the pages where the service is installed, even when Users do not use it.
For instance, the Platform uses YouTube IFrame Player to deliver video content. Through this service, provided by Google LLC, the Platform may collect Personal Data directly or indirectly on or from Users’ devices, including by making use of trackers.
Users may restrict such access to their Personal Data via the security settings page provided by Google.
User's and the User’s organization's rights
User, or the User’s organization, may request IDC WZB to change User's name or email address to the extent permitted by the contract/agreement/understanding between them.
The User has the right to request information about which of his personal data is being stored with us, and for what purpose. In addition, he can have incorrect data corrected or have data deleted if its storage is inadmissible or no longer necessary. The User has the right to restriction of processing as well as the right to data portability. Furthermore, he has the right to complain to a supervisory authority about the data processing taking place.
The User has the right to object to the processing of his personal data. The prerequisite for this is that the data processing takes place on the basis of Art. 6 paragraph 1 letter f of the GDPR (processing for the purposes of legitimate interests).
The User, or the User’s organization, may request IDC WZB to delete the User's account and related information. However, IDC WZB will not be held responsible if the deletion of the account prevents the performance of the contractually agreed services between them. IDC WZB reserves all its rights to this extent and to demand their enforcement.
Furthermore, IDC WZB shall not be liable for any use by a User of services beyond the intended use proposed on the Platform, including the services provided by third parties.
Rights related to automated decision-making, including profiling
The answers given by a User during an evaluation are automatically corrected and the result is automatically given by the Platform. When a certain number of failures are encountered, IDC WZB shall personally contact the User concerned, or the User’s organization, to take appropriate action.
IDC WZB has the exclusive right to define the maximum number of failures allowed for each type of assessment.
Places and Security
IDC WZB stores information processed by itself, including Personal Data, on its own servers and also on servers of companies hired to provide services.
IDC WZB controls its own copy of information collected through the Platform or collected for serving its purposes and has an information security program designed to protect information in its possession or control. This is done through a variety of privacy and security policies, processes, and procedures. IDC WZB uses administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the information that it collects, receives, stores, or transmits.
Nonetheless, no method of transmission over the Internet, or method of electronic storage, is 100% secure; and therefore, IDC WZB cannot guarantee its absolute security.
While IDC WZB works hard to ensure the integrity and security of its network and systems, IDC WZB cannot guarantee that its security measures will prevent "hackers" or other unauthorized persons from illegally accessing or obtaining information.
If a security system breach occurs IDC WZB may send an email to the User at the email address associated with the User’s account, which the user irrevocably accepts by browsing the Platform, or at the User’s organization email address known by IDC WZB.
IDC WZB will retain the User's Personal Data for as long as the User’s account is active or as needed to provide him with services; to maintain a record of the User's learning path, for audits, and compliance purposes; to comply with IDC WZB legal obligations, resolve disputes, enforce its contract, agreement and/or understanding, and as otherwise permitted by applicable law.
IDC WZB reserves its right to keep and stores the User's learning data (in a manner and to the extent permitted under applicable law) for scientific research in cognitive science and education purposes.
Additional information about User's Personal Data
In addition to the information contained in the Policy, the Platform may provide the User with additional and contextual information concerning particular services or the collection and processing of Personal Data upon request. However,
Under no circumstances shall the User’s data be used for commercial purposes by IDC WZB. This includes, without prejudice of others, the use of analytical tools.
IDC WZB undertakes to make every reasonable effort to ensure that the processing of data by it, or a third party, is in compliance with applicable laws. However, IDC WZB excludes any liability for any disproportionate effort that may be expected of it to prevent a breach in the protection of Personal Data.
Should the changes affect processing activities performed on the basis of the User’s consent, IDC WZB shall collect new consent from the User, where required.
Data protection officer of the WZB
For further information on the subject of data protection, please contact our company data protection officer: firstname.lastname@example.org.